Give Parents a Convenient Way to Pay
Paying school fees should not always require a visit to the accounts office. Online collection lets parents review outstanding charges and complete payments through the school’s portal or mobile app.
Akadvia ERP connects this payment experience with student fee records, helping administrators follow transactions from the initial payment request to the resulting receipt.
Choose a Gateway That Fits Your School
Akadvia ERP supports integrations with Razorpay, Stripe, Paystack, and Flutterwave. The options available to your institution depend on the gateway’s merchant eligibility, supported location, currency, and account configuration.
Before configuring a provider, confirm the payment methods available for your school’s account. This helps you offer parents relevant checkout options and understand the associated transaction and settlement arrangements.
Configure Your School’s Payment Connection
Gateway setup connects your school’s merchant account with the ERP’s fee collection workflow.
- Open Payment Gateway Settings: Access the payment configuration section in your school panel.
- Enable the Selected Provider: Choose the gateway your institution intends to use.
- Add the Required Credentials: Enter the keys or credentials requested for that integration from the merchant dashboard.
- Configure Payment Notifications: Complete the applicable webhook setup so transaction updates can reach the ERP.
- Check the Complete Workflow: Verify payment confirmation, balance updates, receipt generation, and notifications before introducing the service to parents.
A webhook carries transaction updates from the payment provider to the connected system. Correct configuration helps the ERP receive the information needed to update payment records.
Make the Parent Payment Journey Clear
Once the connection is configured, families can complete the payment process through their existing school access.
- Review Outstanding Fees: Open the Fees section to see charges grouped by fee type.
- Choose the Payment Amount: Select full payment or an eligible partial amount where the school permits it.
- Proceed to Checkout: Use the available payment options through the configured gateway.
- Receive Confirmation: After payment is confirmed, access the generated receipt and any enabled SMS or WhatsApp notification.
- Check the Remaining Balance: Review outstanding dues after the payment has been applied.
Administrators can review the recorded transaction and its reference when responding to payment enquiries.
Support Different Fee Arrangements
Schools may need flexibility beyond a single full-payment option. Akadvia ERP brings related fee controls into the collection process.
- Partial Payments: Accept part-payments where enabled, while keeping the remaining amount visible.
- Late-Fee Rules: Apply configured charges according to the institution’s fee policy.
- PDF Receipts: Generate payment records with QR-based verification where configured.
- Prepaid Wallets: Maintain an advance balance through the supported wallet feature.
- Bank Account Configuration: Manage multiple bank-account records within the supported setup.
- Due Reminders: Generate due slips and share outstanding-payment information through enabled channels.
Available options should reflect the school’s approved fee structure and payment arrangements.
Keep Confirmation and Follow-Up Connected
A parent’s payment enquiry becomes easier to resolve when staff can review the transaction reference, receipt, and updated student balance together.
Checking these records also helps administrators identify payments that need further review instead of relying only on screenshots or verbal confirmation.
💡 A complete online payment workflow should answer three questions: was the payment confirmed, was the correct balance updated, and can the parent access the receipt?
With Akadvia ERP, schools can connect online checkout with everyday fee administration and give families a clearer way to pay and track school charges.