Keep School Departments Working from Connected Records
A student’s admission details support class allocation, fee assignment, attendance, and academic reporting. Maintaining those details separately creates repeated work whenever information changes.
Akadvia ERP connects these activities through modules designed around school operations, helping teams maintain organised records and coordinate responsibilities.
Organise Student Records and Academic Progress
Give your academic team a structured starting point for managing each student’s journey.
- Admissions and Profiles: Capture admission details through custom fields and maintain student documents and photographs.
- Class and Session Allocation: Organise students by academic session, class, section, category, and house.
- Bulk Imports: Bring existing student records into the system through Excel imports.
- Examinations and Marksheets: Configure exam types, theory and practical components, internal marks, and grading rules.
- Report Cards: Prepare branded PDF reports using recorded assessment results.
- CBC Assessments: Maintain competency-based assessment records for schools following the Kenyan CBC framework.
Connect Fee Collection with Financial Administration
School accounts involve recurring charges, concessions, payment follow-ups, and operating expenses. Connected financial records help staff review these activities without repeatedly compiling separate files.
- Fee Structures: Organise fee groups, charge types, and applicable late-fee rules.
- Online Payments: Connect supported Razorpay, Stripe, Paystack, and Flutterwave integrations.
- Flexible Payments: Manage eligible partial payments, instalments, and advance wallet balances.
- Receipts and Reminders: Generate PDF receipts and due slips, with notifications through configured SMS or WhatsApp channels.
- Income and Expenses: Categorise financial entries under relevant account heads.
- Payroll: Prepare staff salary records and payslips, supported by financial reporting tools.
Coordinate Timetables, Transport and Campus Resources
Daily operations become easier to review when assignments and availability records have a clear place.
- Timetable Planning: Arrange teaching periods with the drag-and-drop builder, subject-teacher assignments, and defined time slots.
- Transport Management: Maintain routes, stops, vehicle assignments, and transport fee profiles. GPS-enabled functions depend on the configured tracking setup.
- Hostel Administration: Organise room allocations and accommodation records.
- Library Management: Catalogue books, record issues and returns, and manage applicable overdue fines.
These modules give the relevant teams practical records for everyday coordination.
Make Attendance and Communication More Accessible
AI-powered attendance supports facial recognition through compatible IP-camera setups. Suitability depends on the existing equipment and installation requirements.
Parent, student, and staff mobile apps provide access to relevant school activities on Android and iOS. Depending on the enabled features, users can review attendance, pay fees, receive push notifications, and submit homework.
The WhatsApp and SMS modules support fee reminders, attendance alerts, result announcements, and selected broadcasts. Connected-device controls and queued retries help administrators manage outgoing WhatsApp communication.
Help Families Find Routine Answers
A school’s knowledge base can bring common information into one accessible reference. The AI chatbot supports parent enquiries using the available knowledge content.
Keeping that content current helps families find useful answers and gives staff a consistent reference for routine questions.
Support Administration Across Multiple Schools
For organisations operating several institutions, multi-school management provides central oversight alongside school-specific operations.
SuperAdmin controls support school administration, subscription plans, billing, and white-label branding within the configured deployment. Schools should confirm plan inclusions and setup requirements when selecting their modules.
💡 A useful module does more than store information—it helps the next person complete their task with the right details.
With Akadvia ERP, schools can bring academic, financial, and operational work together and build a more consistent way to manage everyday responsibilities.