Bring Parent Communication into Your Daily Workflow
Calling families individually for every reminder takes time, especially when the same update applies to an entire class. Preparing messages separately also means checking student details, payment records, and contact information before sending.
The WhatsApp Notification Gateway in Akadvia ERP connects school updates with relevant records, helping staff prepare and send notifications from the ERP dashboard.
Share Useful Updates at the Right Moment
From an approaching fee deadline to a published report card, schools have several opportunities to keep parents informed. Configured notifications help turn these events into clear, relevant messages.
- Fee Reminders: Notify parents about upcoming payments with the student’s details, payable amount, due date, and payment link.
- Attendance Alerts: Inform families when a student is marked absent so they can follow up with the school when needed.
- Payment Receipts: Share payment confirmations and receipt links after a fee payment is recorded.
- Exam Results: Let parents know when results are published and provide a link to the available report card.
- School Announcements: Send selected groups updates about holidays, events, meetings, and other school activities.
Keeping each message focused helps parents quickly understand the update and the action required.
Manage Connected Numbers and Message Delivery
Akadvia ERP provides gateway controls to help administrators manage connections and review outgoing communication.
- School-Specific Connections: Use multiple-device support to connect the relevant WhatsApp number for each school.
- QR Code Pairing: Pair a supported WhatsApp account by scanning the connection code available through the admin panel.
- Queued Retries: Hold messages for another delivery attempt when a connected device becomes unavailable.
- Sending Rate Controls: Regulate batch dispatch to manage message flow. These controls do not guarantee protection from WhatsApp account restrictions.
- Delivery Tracking: Review sent, delivered, and failed message counts to identify updates that may require follow-up.
These tools give staff visibility beyond simply pressing send.
Extend Notifications to Connected Business Systems
The gateway also supports communication workflows through Tally ERP 9, Tally Prime, and WooCommerce, where those integrations are configured.
- Tally Integration: Send invoices and payment confirmations linked to billing activity.
- WooCommerce Integration: Share order confirmations, shipping updates, and payment receipts with customers.
These integrations support separate billing and commerce needs alongside the gateway’s school communication features.
Make Every Notification Worth Reading
A useful message gives parents enough context without overwhelming them. Include the relevant student details, explain the update briefly, and add a clear next step when a response or payment is needed.
💬 Before sending, check three things: is this the right recipient, is the information current, and is the next step clear?
With Akadvia ERP, schools can reduce repetitive communication tasks and keep families informed through organised WhatsApp updates.