A Clearer Picture of Every Student’s Fees
A school’s financial records involve much more than tuition payments. Transport charges, hostel fees, examination costs, and concessions all contribute to a student’s payable balance. When these details are maintained separately, answering a simple question about pending fees can require checking several records.
The Finance & Fees module in Akadvia ERP brings these details together against the student’s profile. Your team can review assigned charges, track payments, and identify outstanding amounts without repeatedly comparing spreadsheets.
Build Fee Structures Around Your School’s Requirements
Different classes and student groups may follow different billing arrangements. Akadvia ERP lets your institution organise charges and concessions to reflect those requirements.
| Feature | How It Supports Your Accounts Team |
|---|---|
| Fee Types and Groups | Create individual charges for tuition, transport, sports, examinations, and other services. Combine relevant charges into fee groups for specific classes or batches. |
| Discounts and Concessions | Configure eligible concessions, such as a 15% sibling discount or a 100% staff-child waiver, and apply them within the fee collection workflow. |
| Balance Carry Forward | Transfer unpaid amounts into the next academic session as arrears, keeping previous dues visible alongside new charges. |
With a structured setup, staff can explain how a payable amount was calculated and check whether the appropriate concession has been applied.
Make Payments Easier to Manage
At the fee counter, staff need quick access to accurate information. The Collect Fees and Search Due Fees features help them review a student’s payment history and pending charges, including applicable library fines and transport fees.
Parents can also use the Parent App to make payments through configured online payment gateways. Supported integrations include Razorpay, Stripe, Paystack, and Flutterwave, with payment options depending on the institution’s gateway setup.
This gives families a convenient payment route while helping the accounts team maintain a consolidated transaction record.
Turn Outstanding Balances into Clear Payment Reminders
A useful fee reminder should explain what is pending and make the next step straightforward.
With Generate Due Slip, your team can prepare itemised notices for selected classes or students with outstanding balances. For example, staff can filter for dues exceeding ₹500 and generate notices for the relevant accounts.
The process follows four simple steps:
- Select the class or students requiring a reminder.
- Set the outstanding-balance criteria.
- Generate PDF due slips with a charge breakdown and QR payment links.
- Share them through the configured WhatsApp and email notification channels.
Parents receive a clear explanation of the amount due, and staff spend less time preparing individual reminders.
Keep Payment Records Easy to Review
Questions about fees can arise long after a payment is made. Accessible records help your team respond with the relevant details.
All Transactions provides access to payment entries and receipts, while Due Slip History helps staff review previously generated notices. Connecting these records to student profiles supports account checks, payment enquiries, and financial reviews.
Give Your Team More Time for School Operations
Akadvia ERP brings structure to the full fee management process—from assigning charges and applying concessions to collecting payments and following up on dues.
With organised records and convenient payment options, your institution can reduce repetitive administrative work and make fee communication clearer for everyone involved.
Simplify your school’s fee management with Akadvia ERP.