Bring Everyday HR Records Together
A leave approval made during the month can affect the salary prepared at its end. When attendance registers, leave balances, and salary sheets are maintained separately, staff must compare these records before completing payroll.
The HR & Payroll module in Akadvia ERP connects these details so administrators can review the information behind each employee’s salary. This helps your team spend less time gathering records and more time resolving exceptions before payment.
From Daily Attendance to Monthly Payslips
🕒 Maintain Accessible Attendance Records
Record staff attendance through supported biometric devices, IP camera facial recognition integrations, or authorised manual entries, depending on your school’s setup.
Keeping daily attendance linked to employee profiles gives administrators a consistent reference for reviewing presence and absence during the payroll period.
🗓️ Keep Leave Requests and Decisions Connected
Employees can submit leave requests through their portal, allowing the designated approver to review and respond within the system.
Approved requests update the employee’s leave balance. Where an absence exceeds the available entitlement, it can be identified for unpaid-leave treatment according to the school’s configured policy.
This keeps the request, approval decision, and payroll impact connected without repeatedly passing information between departments.
🧮 Calculate Salaries Using Defined Payroll Items
At month-end, the payroll process brings together each employee’s base salary, applicable allowances, unpaid leave, and configured deductions.
Administrators can organise payroll items such as tax and provident fund deductions within the salary structure. Calculations depend on the rules and employee details configured by the institution, making careful setup and review essential.
With these components recorded together, your team can check how the final payable amount was reached.
📄 Give Employees a Clear Salary Breakdown
Generate digital PDF payslips showing earnings, deductions, and net salary, and make them available through the employee dashboard.
An itemised payslip helps staff understand their monthly payment and gives the accounts team a useful reference when responding to salary enquiries.
Make Payroll Reviews More Manageable
Connected HR records help administrators investigate differences before completing a salary cycle. An unexpected deduction can be checked against attendance and approved leave, while an allowance can be reviewed against the employee’s salary structure.
This visibility supports internal reviews and record preparation. Statutory compliance still depends on applicable requirements, accurate configuration, and the institution’s payroll checks.
💡 A clearer payroll process starts before month-end—with attendance recorded consistently, leave decisions updated promptly, and salary rules defined carefully.
With Akadvia ERP, your school can manage routine staff administration through a connected process and give employees clearer access to their leave and salary information.