Give Every Book a Clear Place in Your Catalogue
A useful catalogue tells staff both what the library owns and where to find it. Akadvia ERP helps organise the details needed to identify, locate, and manage each title.
- Book IDs and ISBNs: Maintain identifiers that help distinguish titles and support accurate catalogue records.
- Rack and Shelf Locations: Record where books belong so staff can locate available copies and return them to the correct place.
- Book Categories: Group textbooks, fiction, reference materials, and periodicals into organised sections.
- Copy Availability: Check how many copies are currently issued and how many remain available for borrowing.
These records help librarians answer availability enquiries without repeatedly checking shelves or searching through registers.
Make Book Issuing and Returns Easier
Linking library activity to existing student and staff profiles reduces the need to maintain a separate borrower directory. With supported ID-card scanning, librarians can retrieve the relevant member record during issuing and returns.
Schools can also define borrowing limits for different member roles. This helps staff apply the institution’s lending rules consistently and check existing loans before issuing additional books.
- Identify the Borrower: Open the student or staff member’s library record.
- Check Borrowing Eligibility: Review current loans against the applicable borrowing limit.
- Record the Transaction: Issue the selected book or register its return to keep availability records updated.
Calculate Late Fees Using Defined Rules
Clear fine rules make overdue charges easier to calculate and explain. Administrators can configure a daily late fee, such as ₹10 per delayed day, according to the school’s library policy.
When a book is returned, the system calculates the applicable charge using the configured rule. This reduces manual counting and gives staff a consistent basis for answering questions about overdue amounts.
Unpaid library fines connect with the student’s financial ledger, keeping outstanding charges visible during account reviews and applicable no-dues clearance checks.
Keep Library Records Connected to School Administration
Library activity becomes easier to review when borrowing records, available stock, and outstanding fines are maintained together. Librarians can check circulation details, while the accounts team can see relevant unpaid charges without requesting a separate list.
📚 A useful library record should answer three everyday questions: where does the book belong, is a copy available, and who currently has it?
With Akadvia ERP, schools can simplify routine library administration and give staff more time to help students discover and use the collection.